Dear supplier,

At Polyfly SL, one of our daily objectives is the continual improvement of our ability to provide an excellent service to our customers. To achieve this objective, we have implemented a Management System (MS) based on the UNE-EN-ISO 9001:2015 standard.

Within this System, the need is established to evaluate and select our suppliers, maintainers and subcontractors according to their ability to meet the commitments undertaken with Polyfly SL. For this reason, we inform you about our approval and continuous evaluation process, as well as the requirements applicable to the provision of your services.

1. Initial evaluation of suppliers, maintainers and subcontractors

• Certification / Accreditation: It will be viewed positively if the products or management systems are certified by accredited bodies. The accreditations or qualifications that enable the supplier to carry out its work will also be assessed.
• On trial: All new suppliers will be subject to a trial order or service. After its analysis, their suitability to be incorporated as a regular supplier will be determined.
• Strategic: Suppliers that contribute significantly to the operation, image and positioning of Polyfly SL.
• Competence: Evaluation of the experience, competencies and specific requirements of the personnel and subcontracted companies.
• Exclusivity: Suppliers that offer a service or product for which there are no alternatives available on the market.
• Long-standing: Suppliers that have been working with Polyfly SL for at least two years, demonstrating reliability and consolidating the quality of the service and the security of information.
• Responsiveness: The supplier’s capacity to respond quickly and efficiently in the delivery of products or services.

2. Continuous evaluation

After the initial evaluation, an annual re-evaluation is carried out based on incidents, nonconformities and overall performance. Likewise, in compliance with the reference standards and, in your role as a supplier, maintainer or subcontractor of our company, we inform you of the minimum requirements that apply to you in relation to the provision of your service:

3. General requirements for the provision of the service

1. To comply with what is requested in each purchase order or external work order.
2. To comply with the current legislation applicable to the service provided (authorisations, technical inspections, registrations, etc.).
3. To implement the necessary preventive measures to avoid risks and to train/inform your staff about the work to be carried out.
4. To comply with the internal procedures of Polyfly SL, related to the MS.
5. To properly manage the waste generated, using appropriate containers and ensuring delivery to an authorised destination, where applicable.
6. To immediately report any risk or emergency situation to the staff of Polyfly SL.

4. Requirements to be evidenced according to the type of supplier

• Subcontractors: Before the start of the service, the documentation to be submitted or updated will be indicated, according to the work to be carried out.
• Supplies suppliers: Technical data sheets, CE marking, guarantee certificates and ISO 9001 certification or other applicable standards.
• Hardware and maintenance suppliers: Information on backups, associated risks and ISO 9001 certification or other applicable standards.
• Other suppliers (external prevention services, accounting, consulting, etc.): Documentation relevant to their activity and ISO 9001 certification or other standards, where applicable.

We thank you in advance for your collaboration and commitment to these requirements, which enable us to guarantee the quality and security of the services provided to our customers.

Yours sincerely,
Polyfly SL